Choose the bookmark you just created in the Cross-reference dialog box to have the text field's data repeat in the location of the reference. In the Cross-reference dialog box, choose Bookmark in the Reference Type drop-down menu and select the bookmark you just created from the list of bookmarks that appears near the bottom of the window. Next, click in the header where you want the repeating text to appear and choose Insert > Reference > Cross-reference. Double-click in the header of the second page and uncheck Link to Previous. Place the cursor at the end of the first page, click Insert > Break, and choose Next Page under Section Breaks. The first step in adding such a cross-reference is to create a section break to prevent the header information from appearing on the first page of the document. As I explained above, the company I work for needs the date that the authors enter on the first page to appear in the header of the second and all following pages of the document. To have whatever text the authors enter in the text form field appear elsewhere in the document, add a cross-reference to the field wherever you want the repeated text to show up. Add a text form field in your Word template to allow authors to add text that repeats elsewhere in the document. When you're done, click OK to close the dialog and return to the template. For now, keep that field blank, but enter a short, descriptive text string in the Bookmarks field at the bottom left of the dialog box (no spaces or punctuation allowed). The people using the template will enter the text they want to repeat in the "Default text" box. Click in the box to add short, descriptive text, such as "Enter send date." Double-click the box to open the Text Form Field Options dialog box. (It's the "ab" button on the far left of the toolbar.) Add a text form field to a Word 2003 document by clicking the "ab" button on the Forms toolbar.Ī gray box appears with five small circles side-by-side. Next, place the cursor where you want the repeating text to appear and choose the text form field button on the Forms toolbar. Make sure the Forms toolbar is visible by clicking View > Toolbars > Forms.
In Word 2003, open the template you want to add the repeating text to. That's because Microsoft made it more difficult to access the text form field button in the more-recent versions of Word. It's actually easier to enter text once and have it repeat elsewhere in Word 2003 documents than it is to do the same thing in Word 20. Word form fields make it easy to repeat text The solution was to add a text form field to the first page of the letter that authors use to enter the letter's send date and then to place a cross-reference to the text field in the header of subsequent pages. While authors usually remember to change the date on the letter's first page, they almost always forget to make the same change to the date in the header of following pages. That's why we can't add a field to the letters that displays the current date. In addition, the letters are sometimes sent on dates other than the official "sent" date. Unfortunately, the letters are usually composed several days before they're sent, and the send date often shifts. One of the most-used templates in our collection is a multipage letter that shows the date on the top of the first page, just under the company logo, as well as in the header of subsequent pages. The templates allow us to ensure all the documents we send to clients and partners share a similar look and feel. The company I work for relies on Microsoft Word templates to create all sorts of documents, from one-page letters to reports several hundred pages long.
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